Privacy Policy for Clients
OUR COMMITMENT TO PRIVACY
REMAX
Country Lakes is committed to maintaining the security,
confidentiality and privacy of your personal information. This
Privacy Policy documents our on-going commitment to you and has
been developed in compliance with the British Columbia Personal
Information Protection Act.
SCOPE OF POLICY
This Policy applies to REMAX
Country Lakes. This Policy addresses personal information
about identifiable individuals and does not apply to the information
collected, used or disclosed with respect to corporate or commercial
entities.
This Policy does not impose any limits on the collection, use
or disclosure of the following information by REMAX
Country Lakes:
- your business contact information; and
- certain publicly available information.
ACCOUNTABILITY
REMAX
Country Lakes has designated a Privacy Officer who is
responsible for REMAX
Country Lakes compliance with this Policy. The Privacy
Officer may be contacted as described below.
PURPOSES
When collecting information, REMAX
Country Lakes will state the purpose of collection and
will provide, on request, contact information for the Privacy
Officer who can answer questions about the collection.
Most personal information is collected directly from you through
the various contracts and other documents you complete (e.g. Multiple
Listing Contract, Contract of Purchase and Sale, Property Disclosure
Statement), and through discussions with your REALTOR. Some information
may be collected from other sources such as government departments
and agencies (e.g. Land Title Offices, B.C. Assessment).
Your information may be disclosed to (or accessible by) various
Real Estate Boards in British Columbia and their staff and members,
other REALTORS and their clients, government departments and agencies,
financial institutions, legal advisors, service providers, the
British Columbia Real Estate Association, the Real Estate Council
of British Columbia, the Canadian Real Estate Association and
members of the public for the purposes described below.
Not all of your information will be accessible by each of these entities. For example, once the listing term has ended, the general public will not have access to your information unless it is otherwise accessible through public registries such as the Land Title Office or BC Assessment.
REMAX Country Lakes and your REALTOR collect, use and disclose your personal information for the following purposes:
(a) Allowing members of Real Estate Boards (including REALTORS and appraisers) to:
(i) Appraise your property.
(ii) List your property in the Multiple Listing Service® system in order to market your property. This purpose does not apply if your listing is an exclusive listing.
(iii) Market your property for sale through any other media (both print and electronic).
(iv) Help you locate a suitable property to purchase.
(b) Facilitating the purchase and sale transaction (by cooperating with financial institutions, legal advisors and government departments and agencies).
(c) Complying with legal requirements and acting pursuant to legal authorizations.
(d) Complying with codes of professional conduct and ethics for members of Real Estate Boards.
The above collections, uses and disclosures are a necessary part of your relationship with your REALTOR and REMAX Country Lakes.
Other uses:
(a) Your REALTOR may communicate with you to determine whether you require additional real estate services.
(b) Your REALTOR may communicate with you to provide information about other products or services which may interest you.
You may instruct REMAX Country Lakes to refrain from using or sharing information in the two ways described above under “other uses” at any time by providing written notification to the REMAX Country Lakes Privacy Officer. RE/MAX Country Lakes acknowledges that the sharing of information in the two ways described above is at your option and you will not be refused services merely because you advised REMAX Country Lakes to stop using or sharing information in these ways.
When personal information that has been collected is to be used for a purpose not previously identified, the new purpose shall be identified prior to use and consent for same shall be obtained from you unless the use is authorized or required by law.
CONSENT
REMAX
Country Lakes will obtain your consent to collect, use
or disclose personal information except where REMAX
Country Lakes is authorized or required by law to do
so without consent. For example, REMAX
Country Lakes may collect, use or disclose personal information
without your knowledge or consent where:
- the information is publicly available, as defined by statute or regulation;
- REMAX Country Lakes is obtaining legal advice; or
- REMAX Country Lakes reasonably expects that obtaining consent would compromise an investigation or proceeding.
Other exceptions may apply.
Your consent can be express, implied or given through an authorized
representative such as a lawyer, agent or broker.
Consent may be provided orally, in writing, electronically, through inaction (such as when you fail to notify REMAX Country Lakes that you do not wish your personal information collected/used/disclosed for various purposes after you have received notice of those purposes) or otherwise.
You may withdraw consent at any time, subject to legal, contractual and other restrictions, provided that you give reasonable notice of withdrawal of consent to REMAX Country Lakes. On receipt of notice of withdrawal of consent, REMAX Country Lakes will inform you of the likely consequences of the withdrawal of consent, which may include the inability of REMAX Country Lakes to provide certain services for which that information is necessary.
LIMITS
ON COLLECTION OF PERSONAL INFORMATION
REMAX
Country Lakes will not collect information indiscriminately
and will limit collection of information to that which is reasonable
and necessary to provide services and which is reasonable and
necessary for the purposes consented to by you. REMAX
Country Lakes will also collect information as authorized
by law.
LIMITS FOR USING, DISCLOSING AND RETAINING PERSONAL INFORMATION
Your personal information will only be used or disclosed for the purposes set out above and as authorized by law.
REMAX Country Lakes will keep personal information used to make a decision affecting you for at least one year after using it to make the decision.
REMAX Country Lakes will destroy, erase or make anonymous documents or other records containing personal information as soon as it is reasonable to assume that the original purpose is no longer being served by retention of the information and retention is no longer necessary for legal or business purposes.
REMAX Country Lakes will take due care when destroying personal information so as to prevent unauthorized access to the information.
ACCURACY
REMAX
Country Lakes will make a reasonable effort to ensure
that personal information it is using or disclosing is accurate
and complete.
If you demonstrate the inaccuracy or incompleteness of personal information, REMAX Country Lakes will amend the information as required. If appropriate, REMAX Country Lakes will send the amended information to third parties to whom the information has been disclosed.
When a challenge regarding the accuracy of personal information is not resolved to your satisfaction REMAX Country Lakes will annotate the personal information under its control with a note that the correction was requested but not made.
SAFEGUARDING PERSONAL INFORMATION
REMAX Country Lakes protects the personal information in its custody or control by making reasonable security arrangements to prevent unauthorized access, collection, use, disclosure, copying, modification, disposal or similar risks.
REMAX Country Lakes will take reasonable steps, through contractual or other reasonable means, to ensure that a comparable level of personal information protection is implemented by the suppliers and agents who assist in providing services. Some specific safeguards include:
- physical measures such as locked filing cabinets;
- organizational measures such as restricting employee access to files and databases as appropriate;
- electronic measures such as passwords and firewalls; and
- investigative measures where REMAX Country Lakes has reasonable grounds to believe that personal information is being inappropriately collected, used or disclosed.
Note that confidentiality and security are not assured when information is transmitted through e-mail or other wireless communication.
PROVIDING ACCESS
You have a right to access your personal information held by REMAX Country Lakes.
Upon written request and authentication of your identity, REMAX Country Lakes will provide you with your personal information under its control, information about the ways in which your information is being used and a description of the individuals and organizations to whom that information has been disclosed REMAX Country Lakes may charge a reasonable fee for doing so.
REMAX Country Lakes will make the information available within 30 days or provide written notice where additional time is required to fulfil the request.
In some situations, REMAX Country Lakes may not be able to provide access to certain personal information (e.g., if disclosure would reveal personal information about another individual, the personal information is protected by solicitor/client privilege, the information was collected for the purposes of an investigation or where disclosure of the information would reveal confidential commercial information that could harm the competitive position of REMAX Country Lakes. REMAX Country Lakes may also be prevented by law from providing access to certain personal information.
Where an access request is refused, REMAX Country Lakes will notify you in writing, document the reasons for refusal and outline further steps which are available to you.
COMPLAINTS
REMAX Country Lakes will, on request, provide information regarding its complaint procedures.
Any inquiries, complaints or questions regarding this Policy should be directed in writing to the REMAX Country Lakes Privacy Officer.
Contact Information: Brad Marsh (owner/broker)
REMAX
Country Lakes
Attention: Privacy Officer
PO. BOX 128
100 MILE HOUSE, BC
CANADA
V0K 2E0
Phone: 250-395-3422
Fax: 250-395-3420
E-mail: info@remax-countrylakes.bc.ca